Skip to content
All work

Care operations

Tiny Time Keeper

A PIN time clock on a shared iPad, timesheets that add themselves up, and one export for payroll.

Live producttinytimekeeper.com(opens in a new tab)

Clinical staff clock in on a shared iPad by the door with a four-digit PIN.

Admins get weekly timesheets, approvals, and alerts for late arrivals, missing punches and overtime before payroll runs.

Status
Live product with a public site.
Stack
Next.js, Convex, Tailwind

Why it exists

Small shift-based teams still turn punches into hours, overtime and pay by hand. Time Keeper does that math and leaves an admin to review it.

Staff touch the clock for a few seconds on the way through the door, so it has to work the first time with nothing to remember but a PIN.

Try it

Try a PIN. 2580 belongs to a fictional employee. This is an illustrative prototype built for this site with fictional data, not the product itself.

Kiosk clock · Illustrative prototype · fictional data

One run through it

  1. Punch in

    An employee enters a PIN on the office iPad. A green screen confirms their name and the time.

  2. Catch problems

    Admins see late, no-show and missing-punch alerts, and can add a punch someone forgot.

  3. Review the week

    The Friday to Thursday timesheet comes up for review. Admins can approve all, some or none of the minutes past a scheduled end.

  4. Lock and export

    Approval locks the hours, and the admin exports them for payroll as ADP paydata, CSV or Excel.

What it does

  • Kiosk clock

    Clock in, clock out, breaks. A wrong PIN shakes; a right one says who you are and when you arrived.

  • Late and out-of-shift detection

    Punches outside the schedule are flagged for an admin to approve.

  • Weekly timesheets

    Friday to Thursday weeks that total themselves, with an approval step.

  • Alerts

    Scheduled checks for missing punches, no-shows and overtime.

  • Payroll export

    Export hours as ADP paydata, CSV or Excel, plus an employee portal for checking them.

Why it's built this way

  • PINs instead of passwords

    Nobody should need an email and password to clock in at a door.

  • Only the office iPad can punch

    That way nobody clocks in from home or the parking lot.

  • Confirm now, sync later

    Punches confirm immediately and sync afterward, because Wi-Fi drops and a clock-out can't be lost.

How it fits together

  1. 01A Next.js web app for admins and a kiosk view for the shared iPad, on a Convex backend.
  2. 02Scheduled checks raise the alerts, so problems surface before payroll runs.

In plain terms

Punch
A recorded clock-in or clock-out.
Effective time
A clock-in adjusted to the schedule.
Kiosk
A shared device set up to do one job, here the time clock.
ADP paydata
A file format for importing hours into ADP payroll.

Related